Mondelēz is a multinational confectionery, food and beverage conglomerate with revenue of $35 billion and operations in more than 80 countries.
Mondelēz selected Sope for the development and implementation of a capital expenditure project system for new product development and improvements to existing production. The solution was required to allow for projects to be approved and then run through a portal. The current system was incredibly lengthy – up to six weeks just to get a project approved. Plus, it was a largely paper-based system, which lead to inefficiencies and difficulties in keeping track of progress. It was essential to be able to get projects through the system quickly, in order to guarantee the next budget.
How we helped
Sope worked closely with Mondelēz to conduct a detailed needs analysis. We then developed a SharePoint solution that delivered the entire process, from approval to project delivery and then review. We also used Formotus to develop mobile forms that allowed for the development of an up-to-date asset register, which was integrated into the system.
A quick, easy-to-use & portable solution
Approval times for projects have been substantially cut, from four to six weeks to around three to four days! The clean, well-designed interface clearly labels each step of the process, from entering ideas, checking OH&S, safety and other factors (using a simple form), gaining approval (with automatic emailing to the relevant approver, no matter where they are located in Australia or overseas) and then implementation and review. The system is fully integrated with other business systems and the new asset register.
Fully integrated and no more paper!
The process is now totally paperless, using Formotus technology to access the asset register from any mobile device, allowing users to photograph, describe and upload an asset quickly and easily.
Increased visibility for management & project staff
Management and project staff can easily log in and see what they are spending on each project (and overall), conduct budget forecasts and examine the status of any individual project (as well as access a total overview).
- A clear step-by-step process that easily integrates with other complex business workflows
- A paperless solution, accessible by all areas of the business nationally and internationally
- A mobile and easily updatable asset register, providing one source of truth
- Major improvements to approval times