With SharePoint, organisations can create internal websites for storing and sharing information in a single centralised location. SharePoint is like the glue for your business, the one stop shop for your team to collaborate, store and manage content, share news and quickly find information across your organisation.

SharePoint works with your organisation to enable better ways of communicating, sharing and storing documents. With SharePoint, you can keep your teams and projects on track by organising them into sites, building powerful intranet capabilities that allows you to easily locate employees, documents and important business information.

SharePoint also helps businesses achieve more by transforming day-to-today processes using workflow automation, creating a modern digital workplace that engages your employees.

SharePoint transforms your digital workplace with intelligent content management and intranet sites. The best ways to effectively use SharePoint is:

  • Building intranet sites, pages, document libraries, and lists
  • Add web parts to customise your content
  • Show important visuals, news, updates with a team or communication site
  • Discover, follow and search for sites, files and people across your company  
  • Sync and stores your files in the cloud so anyone can securely work with you
  • Share news and company information  
   • Use Hub Sites to categorise Team Sites

SharePoint provides a rich set of tools to help you create and maintain your organisation's intelligent intranet. SharePoint brings your team together in one secure place to store, find, and manage content. Use it to create communication channels that keep your teams engaged and connected in the cloud.

SharePoint gives you the flexibility to design and build a site customised for your businesses needs. It also provides built-in security, governance, collaboration and content management capabilities that can help your business achieve more together.  

Out of the box, SharePoint sites are set up to be collaborative. There are two types of sites: Communication Sites and Team Sites.

   • Communication Sites are the perfect solution for your businesses cross-department communication needs, the place to broadcast information to the rest of the business, ideal for intranet landing pages.

   • Team Sites are the best way to kick off your project or team’s private space. They make it easy to create a place where teams can share documents and communicate. Each member of your team can contribute content, get notifications when something changes, and work together in real time.

SharePoint ‘Sites’ can be connected to Microsoft Teams providing the additional capacity for staff teams and groups to communicate and meet using Channels and Chat, all underpinned by a SharePoint site where documents and information is stored.

For every team, a SharePoint site is created, and the  Shared Documents  folder is the default folder created for the team. Each standard channel, including the  General  channel (the default channel for each team) has a folder in  Shared Documents.

SharePoint is a collaborative content management system that seamlessly integrates with your business to help you create great experiences for your employees. A document can be uploaded to a library, edited online by multiple people with versions tracked, and shared via a link in emails – creating a ‘single source of truth’, which staff can access from anywhere. SharePoint is the ultimate tool in a company's toolkit and there are many benefits of using this platform:

  • Streamlined communication across your organisation
  • Building cohesion with dynamic and productive team sites for every project team, department, and division
  • Document management to share and obtain important business information
  • Remote access from anywhere on any device
  • Creating an engaging employee experience with a modern digital workplace  

Creating a new site in SharePoint can be done in many ways, mostly dependent on the level of access you have in your SharePoint environment. Here are the steps for those with Admin user permissions:  

1. Go to Active sites in the SharePoint Admin Centre and click Create  
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2. Select Team site, Communication site, or Other options to create a new team site without a Microsoft 365 Group.

Which type of site should you set up?
A SharePoint Communication Site is an intranet landing page that equips teams with the tools they need to be more productive. They are ideal for your employee-facing site, which can be customised based on each department’s needs. SharePoint Team Sites are the perfect place to plan, share and work together on your documents, presentations and spreadsheets. And as you’re working with others on documents, you can easily view their changes so that everyone knows what’s going on. Use a team site if you don’t require the social collaboration tools that Teams offers.

3. Define a location and name for the site, designate an owner, and choose any additional settings such as a default template.

4. Select Finish.  

For further support building out your SharePoint sites, get in touch with us here.